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Privacy Policy

BYU Athletics has authorized The Charter King, LLC, to manage and host the BYU Cruise. At The Charter King, our mission is to provide the best possible charter cruise and event experiences for our charter clients and their guests. This mission applies to all our activities including the products and experiences we offer during our cruises and events and online through websites and interactive features, including applications, widgets, blogs, social networks, social network "tabs," and other online or mobile offerings (which we collectively call the "Services"). Our Services are owned and/or operated, either directly or through our service providers and business partners, by The Charter King, our charter client, and the engaged cruise line (we call the “Company”, "we," "our," or "us"). We are licensed to handle the entire booking, support, insurance and chartering process with all cruise lines worldwide.

This Privacy Policy describes what data we collect online and offline and how we use, share, and secure that data. It also describes your choices regarding use, access, correction, and deletion of your personal data. Personal data is information, or a combination of different types of information, that could allow you to be identified.

We encourage you to review our Privacy Policy, click on the available links, and review the privacy policies of the cruise line associated with your cruise, if you want additional information on a particular topic.

By providing us with your personal information or otherwise using our Services, you acknowledge that you have read, understood and agree to the terms of this Privacy Policy and our Terms of Service.

Data We Collect

When you attend a cruise or an event, register to attend, set up an account through one of our websites, request information about our Company, communicate with us, visit our websites, apply for employment with us, sign up for our promotions, contests, sweepstakes, or webinars or access our Services through various other methods, we collect data about you and those interactions.

Data we may collect directly from you or other sources

We may collect the following categories of data either directly from you or from our business partners or third parties and in accordance with applicable law:

  • Personal details (e.g., name, salutation, title, date of birth, place of birth, gender, photographs, images and military service)
  • Contact details (e.g., email address, telephone number, mobile number, address, and emergency contact information)
  • Health details (e.g., past medical history, temperature readings, test results, and vaccination history)
  • Travel/vacation preference details (e.g., flight number, hotel booking, cabin number, special occasion dates, special accommodations, loyalty program information, dietary preferences, travel companions, and family members)
  • Your location and activities (e.g., CCTV footage of public areas and records of your entries and exits from the ship)
  • Details regarding your previous travels, locations you have visited, and contacts
  • Government-issued documents (e.g., passports, alien resident cards, visas, residency permits, social security numbers, national and state identification numbers, driver’s licenses, and redress numbers)
  • Details regarding your use of websites and applications (e.g., usernames, passwords, security answers, geolocation information, details regarding your interaction with websites, applications, and emails, such as whether you opened an email, which may permit us to recognize you across multiple devices, or to know if you watched the health and safety video or viewed certain content on our websites and applications)
  • Financial details (e.g., credit card information, transactional history and purchases, amount paid for Services, bank information, income, and business information)
  • Details of your play and spend at casinos, loyalty rewards, and, if you apply for credit for use at the cruise line’s onboard casinos, credit-related information
  • Information available via public records and publicly available content on social media platforms
  • Details regarding your interactions with our team members and call centers, including email communications and recordings of your calls
  • Employment application details (e.g., name, employment history, telephone number, address, email address, education history, reference details, military service, and immigration status)

Data collected when you create an account with us, purchase our products, or use our Services may include data about yourself, those traveling or attending an event with you, and your emergency contacts. By providing us with the personal data of any third party, you confirm that you have the authority to do so on their behalf and have provided them with the information set forth in this Privacy Policy.

The cruise lines we partner with operate closed circuit television ("CCTV") cameras at all access points and throughout public areas. These CCTV cameras record continually and images of you may appear in these recordings.

Please be aware that we or our charter client have photographers on board taking photographs for guests to purchase. If you would not like to be photographed, please let the photographers know and they would be happy to take reasonable steps to comply with your request. Please note that we are unable to guarantee that you will not be included in photographs on an incidental basis.

Data we collect automatically

When you access websites or otherwise receive Services, and to the extent permissible under applicable law, we automatically collect some categories of data from you, including data collected using cookies, embedded scripts, and other tracking technologies (“Cookies and Tracking Technologies”), for website analytics to improve your online experience, analyze website usage, provide better security, and to personalize online and offline marketing. More information about our use of Cookies and Tracking Technologies and your choices are available in our Cookie Policy. We do not respond to Do Not Track signals. To learn about Do Not Track and for information about how to opt out of receiving targeted advertising, please visit our Cookie Policy.

Special or sensitive categories of personal data

Some of the categories of data that we collect in connection with the provision of our Services or through the employment application process may constitute special categories of personal data (also known as sensitive personal data). In particular, we may collect personal data revealing racial or ethnic origin, religious, philosophical, or political beliefs, sexual orientation, or data concerning health, such as medical history or dietary restrictions, if in connection with our provision of Services or through the employment application process.

We collect this information when you choose to provide it to us or to a service provider or third party such as a travel agent or through the employment application process. We use this information to provide a service you request, such as medical care on board one of our cruises (whether in person or through our telehealth services), or special dietary accommodations, or in connection with your application for employment.

If, while traveling with us or attending an event, you allege a personal injury or submit a claim after alleging a personal injury, we may collect personal data concerning the alleged incident, including healthcare information.

Optional facial recognition technology

With your consent, the cruise line may use facial comparison technology to facilitate and expedite your embarkation and/or disembarkation by taking your photograph and matching it against the photograph they collected from you during check-in or embarkation. When there is a match, you will be able to board the ship or be checked out of your cruise.

Separately, the cruise line may securely provide your disembarkation photograph to U.S. Customs and Border Protection (“CBP”), who uses its own facial comparison technology to match the photograph against images of you that CBP already has on file from your passport, other travel documents or prior CBP border inspections. Once the cruise line receives verification of your identity from CBP, the cruise line will delete your disembarkation photograph immediately. The cruise line does not retain your facial recognition data beyond the duration of your cruise or use it for any other purpose other than those described above. If you are a U.S. citizen, CBP will maintain your photograph for no more than 12 hours. For certain non-U.S. citizens, the U.S. Department of Homeland Security (DHS) will store your photograph for a longer period. For more information on how CBP uses your biometric data, please visit www.cbp.gov/travel/biometrics.

Global health data

For the health and safety of our guests and crew, we may process additional personal data during a pandemic or other global health crisis, including taking individuals’ temperatures through means such as thermal imaging cameras.

If we are made aware that an individual is exhibiting symptoms of an infectious disease, the cruise line may evaluate its transaction data and photographs taken during your cruise and may run facial recognition technology on our CCTV footage to notify the persons who were in close proximity with the affected individual and take appropriate action to mitigate the spread of the disease. Such steps may include medical examinations, testing, containment, and/or disembarkation of the affected persons.

How We Use Personal Data

We may use your personal data for the following purposes:

  • Identify and authenticate you: We use your identification data to verify your identity when you access and use our Services and to ensure the security of your personal data. We do this to comply with our contractual obligations to you.
  • Provide emergency and security services: We provide you with emergency and security services to protect your vital interests or based on our legitimate interest of providing the services needed in case of urgent emergency or security situations on board our cruises or at one of our events. 
  • Provide you and your group with Services: We process your personal data to provide the Services you or your organization have requested. We do this to comply with our contractual obligations to you or your organization. For multi-guest bookings, the cruise line may allow all guests on the reservation to access and administer booking-related personal data of the guests on the same reservation in furtherance of our legitimate interest of allowing guests to conveniently administer their reservations. 
  • Advertise and market our Services: We may use your personal data, where permitted, to build a profile about you and place you into marketing segments to understand your preferences better and personalize the marketing messages we send to you. It is in our legitimate interest to provide more relevant and interesting advertising messages. We may contact you with marketing communications, and where necessary, we will obtain your consent before contacting you with such marketing communications.
  • Communicate with you: We may use your personal data when we communicate with you. For example, if we are providing information about changes to our terms and conditions, in response to a question you submitted, or to notify you of changes to your cruise or event itinerary or important health and safety information. It is in our legitimate interest to provide you with appropriate responses, verify your contact information, provide you with medical testing results, and provide you with notices about our Services.
  • Comply with our obligations under applicable laws: We may process your personal data to comply with applicable legal or regulatory requirements. For example, we may provide certain information to governmental and recognized law enforcement agencies, such as the Transportation Security Administration in connection with commercial air travel you book through us, public health authorities, or port agents in connection with local and country requirements.
  • Customize your experience and improve our Services: When you use the Services, we may use your personal data to improve your experience of the Services, such as by providing interactive or personalized elements on the Services and providing you with content, offerings, and experiences based on your interests, including shore excursions. Where necessary, we will obtain your consent before using your personal data in this way. We frequently seek to improve our Services to provide you with a better experience, and we may collect data about how you are using our Services to do so. We use this data to understand what content on our Services interests you, make the booking process more convenient, fix operational issues with our Services, and maintain the safety and security of our Services.
  • Exercise our rights: We may use your personal data to exercise our legal rights where it is necessary to do so, for example to detect, prevent, and respond to legal claims, intellectual property infringement claims, or violations of law or our terms and conditions.
  • Prevent fraud and comply with legal obligations: We may process your personal data to prevent fraud and comply with our legal obligations. For example, to carry out fraud prevention checks, which include building fraud-related profiles, making decisions on that basis by fraud prevention experts, and using CCTV images to prevent and detect fraud in the cruise line’s casinos.
  • Protect the health and safety of guests and crew: We may process your personal data to protect the health and safety of all individuals on board the cruise line’s ships or at our events. For example, we may check your information against a publicly available criminal record database and our internal records to protect the safety of our guests and crew or use your personal data, including your health data, to protect against the spread of communicable diseases.
  • Evaluate you for potential employment: We may process your personal data if you apply for a position as a team member with us, including by verifying any entitlements, monitoring equal opportunity employment, performing medical screenings (in some cases), and by making inquiries into any criminal and/or credit history based on our legitimate interests, to the extent necessary, and where permitted under applicable laws and regulations.

Customer Testimonials

We may publish guest testimonials on our mailings, brochures, websites, and social media pages. Prior to publishing the testimonial, we obtain guests’ consent to publish their names, usernames, cruise dates, photos, videos, event, and travel destinations along with their testimonials, as applicable. If you wish to update or delete your testimonial, you can contact us via the methods described under “Contact Us.”

How We Share Personal Data

We may share any of the categories of personal data described above with third parties under the following circumstances, as permitted under applicable laws and regulations:

  • Service providers and business partners: We may share your personal data with our service providers and other businesses that perform marketing services and other business operations for us or with which we have joint or cooperative business arrangements. For example, we may work with service providers and other businesses like travel agents to organize and facilitate your travel and host our land-based events, arrange hotel, flight, or transportation accommodations, process your payments, maintain guest records, analyze data, provide onboard services, provide port services and excursions, provide medical services, facilitate targeted marketing and other communications, and facilitate services related to casinos, such as background checks and credit checks when you apply for casino credit. Where appropriate, we authorize our service providers to use personal data only as necessary to provide the requested services. Certain brands may cooperate with financial institutions to offer co-branded products or services to you; however, they will do so only if permitted by applicable law. Travel agents may or may not process your information on our behalf. To the extent you engage with a travel agent that is collecting information for their own use, please check your travel agent’s privacy policy for details as to how they may process your personal data. If you booked your cruise through a travel agent and purchased future cruise credits while onboard, we may inform your travel agent of the future cruise credits so that they may contact you with reminders to timely use the credits. Some products, services, excursions, and activities are provided by third parties. We may share personal data about you with these other businesses, before, after, or during your cruise or event to improve Services to you. These companies have their own privacy policies which you should refer to if you use their services. 
  • Where required by law: We may provide certain personal data to governmental and recognized law enforcement agencies or other third parties where we believe necessary to comply with a legal obligation. We are required to cooperate with government and law enforcement agencies and public authorities of any country in your itinerary, including customs and immigration and public health and port authorities. Personal data about you, which may include health data, may be shared with these agencies (such as customs and the U.S. Department of Homeland Security and the Centers for Disease Control and Prevention) prior to boarding a cruise, during your cruise, or after disembarkation for security, immigration, or public health purposes.
  • To protect our rights or the rights of a third party: We may share your personal data to identify, investigate, contact, or bring legal action against an individual who may be causing injury to or interference with our rights or property or the rights or property of a third person if we believe in good faith that disclosing this personal data is necessary or advisable. We may share your personal data with third parties to prevent or detect fraud with respect to the cruise line’s casinos and payment transactions. Personal data about you may also be shared with governmental and recognized law enforcement agencies to prevent and detect crime as well as to safeguard children and vulnerable adults.
  • In the context of a transaction: We may share your personal data with potential transaction partners, service providers, advisors, and other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell or transfer all or a portion of our assets or business, to the extent permitted by applicable law. Should such a sale or transfer occur, we will use reasonable efforts to obligate the entity to which we transfer your personal data to use it in a manner that is consistent with this Privacy Policy.
  • With your family members, friends, and groups: When you book a cruise or event within a group or charter, we may share booking-related personal data about you with your group leader, such as your contact information so that they may contact you with group activities. If you make a multi-guest reservation, guests may be able to access the booking-related personal data of the other guests on the same reservation. This means that a guest on your same reservation may be able to: (1) complete online check-in for you and others in your reservation; (2) view your boarding pass and the boarding pass of others in your reservation; (3) pay for a product or activity for you or others in your reservation; and (4) update your contact information. If you have any questions or concerns about the processing of data for multi-guest reservations, please contact us via the methods described under “Contact Us.”

Information Security

We implement physical, technical, and organizational security measures designed to safeguard the personal data we process. These measures are aimed at providing ongoing integrity and confidentiality of your personal data. We evaluate and update these measures on a regular basis.

The Company takes reasonable precautions to attempt to ensure the safety and security of our customers’ online transactions. Billing information is encrypted and transmitted through strong encryption technology.

Data Retention

We retain your personal data for as long as we have a relationship with you or in accordance with applicable law, and such relationship includes any request to receive marketing or other promotional materials from us or membership in our loyalty programs. When deciding how long to keep your personal data after our relationship with you has ended, we take into account our legal obligations, including requirements of regulators and governmental agencies that have authority over us. We may also retain records to investigate or defend against potential legal claims.

We will delete or anonymize your personal data at the end of the retention period. If there is any information that we are unable, for technical reasons, to delete entirely from our systems, we will put in place appropriate measures to prevent any further processing or use of the data.

Managing Your Privacy Settings

Our marketing emails, text messages, and most other electronic messages you receive from us will include instructions on how to unsubscribe, and you may unsubscribe at any time from our marketing by following the instructions provided in the message.

Children

Our Services may be used by, or collect personal data about, children under the age of 16 only with the involvement of and, as needed, consent from the child’s parent or guardian. To the extent we process personal data about children, we do so for the purposes described in the consent request and to provide the requested Services.

If you have reason to believe that we have collected personal data from someone under 16 years of age in connection with our Services without adequate involvement from the child’s parent or guardian, please let us know by contacting us via the methods described under “How to Contact Us.”

Region-Specific Disclosures

  1. California:

California Civil Code Section 1798.83 gives California residents the right to request in writing from businesses with whom they have an established business relationship, (a) a list of the categories of personal data, such as name, email, and mailing address and the type of services provided to the customer, that a business has disclosed to third parties (including affiliates that are separate legal entities) during the immediately preceding calendar year for the third parties' direct marketing purposes and (b) the names and addresses of all such third parties. To request the above data, please contact us or the associated cruise line. We will respond to such requests for data access within 30 days following receipt at the email or mailing address stated above. Please note that we are only required to respond to each customer once per calendar year.

Third Parties We Don’t Own or Control

Our websites, applications, and social media sites include links to other websites or applications whose privacy practices may differ from our practices. If you submit personal data to any of those other websites or applications, your information is governed by their privacy policies. We are not responsible for the privacy practices or the content of any websites or applications to which our websites, applications, and social media sites provide links. We encourage you to carefully read the privacy policy of any website or application you visit.

Social Media Features

Our websites include social media features, such as the Facebook "Like" button, and widgets, such as the "Share" button, or interactive mini-programs (the "Features"). Features are either hosted by a third party or hosted directly on our websites. Your interactions with these Features are governed by the privacy policy of the company providing it. These Features may collect your Internet protocol address or which page you are visiting on our websites and may set cookies to enable the Feature to function properly, as further described by those companies’ privacy policies.

International Data Transfers

We are headquartered in the United States but have global operations and affiliates. Accordingly, your personal data may be transferred to, stored, and processed in various countries, including those that are not regarded as ensuring an adequate level of protection for personal data under the laws in certain jurisdictions, such as the European Union, UK, Japan, and Israel. We have put in place appropriate safeguards (such as contractual commitments) in accordance with applicable legal requirements to ensure that your data is adequately protected. For more information on the appropriate safeguards in place, please contact us at the details below.

How to Contact Us

To exercise any privacy rights you have under applicable law, please contact us here. We will contact you if we need additional data from you to honor your requests. 

If you have any questions, comments, or concerns about how we handle your personal data, please contact us and we will try to resolve your concern.

We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If you believe that we have not been able to assist with your complaint or concern, you can contact our Data Protection Officer. You may have the right to make a complaint to the data protection authority of your country of residence.

Privacy Policy Updates

We may update this Privacy Policy from time to time without prior notice. You can determine when this Privacy Policy was last revised by checking the updated date. We encourage you to periodically review this Privacy Policy to ensure you understand our privacy practices.

If we make any revisions that materially change the ways in which we process your personal data, we will notify you of these changes, for example by sending an email to the email address we have on file, before applying them to that personal data.